How To Filter Emails In Outlook 2016

The Fine art of Learning How Filter Emails in Outlook

About Outlook users receive many messages every day, including personal emails from friends and family members, important announcements from work colleagues, east-commerce newsletters, and malicious spam.

If you count yourself among them, then you lot know how much time it can take to manually become through all new emails and sort them out into appropriate folders. Wouldn't it be meliorate to utilize this fourth dimension more productively? Of course, it would! And that'due south where Outlook rules and tools such as Clean Email come in.

Using Clean E-mail, y'all can apace and easily set up automatic email filtering by creating Outlook rules based on different types of messages you receive, and this article volition tell you how to get started.

What Are The Outlook Rules?

Microsoft Outlook is a powerful mail client with a whole host of useful features to brand your life easier. Included amidst them is the power to create inbox rules.

What are inbox rules? You can think of them as actions that Outlook automatically performs whenever certain conditions are met. For example, Outlook post rules can be used to move all emails from a specific sender to a single folder, or they can be used to delete all letters that have been sitting in the inbox for some fourth dimension.

Outlook email filter rules can be created directly in this service provider using its filter magician, or yous can create them using a tertiary-political party inbox organizing app similar Clean Email. 3rd-party email organizers are definitely more than user-friendly, but they typically require you to purchase a license or subscription.

Just by creating several well-thought-out Outlook rules, y'all can forestall your inbox from turning into a huge unorganized mess after just a few days of neglect and preclude important emails from disappearing under a pile of junk.

How to Filter Emails in Outlook Using Rules

To create Outlook email filters, you don't need whatsoever thing-political party software (although it can definitely brand their creation easier, as we explain in the next chapter). Both the desktop client and the web version of Outlook characteristic an email rules creation magician, so permit's take a look at how to use them.

How to filter emails in Outlook on desktop:

Launch the app and select your Inbox.
Navigate to the Home tab and click the Rules push and then select the Create rule option.
Specify the conditions under which the rule volition apply and choose how you want the mail customer to handle matching emails.
Click OK to create the new dominion.

Yous can manage your Outlook rules from Domicile → Rules → Manage Rules & Alerts. There, yous can edit rules, sort rules by priority, or delete them, amidst other things.

How to set upwardly filters in Outlook on web:

Get to: https://outlook.live.com/
Log in with your username and password.
Click the Settings gear icon and select the View all settings link.
Navigate to Mail → Rules.
Click the Add new rule push button and choose both the atmospheric condition that trigger the rule and the actions the rule will take.

The spider web version runs rules in the displayed order, and then feel free to motion them however you like.

If you're looking for instructions on how to create Hotmail rules and filters, then simply follow the steps above. Microsoft phased out Hotmail in October 2011, calling it Outlook.com since then. Nosotros also have instructions on how to filter emails in Gmail and how to filter emails in Yahoo, so feel free to cheque them out as well.

How to set up filters in the Outlook mobile app:

Unfortunately, it's currently non possible to set up rules in the mobile app. All you can practise is move important messages from Other to Focused:

Tap the 3 dots at the top.
Tap Move to Focused Inbox.
Tap Always Movement, Move Once, or Cancel.

Moving important messages from Other to Focused helps this post service provider improve its automatic email filtering capabilities, which results in less work for you.

Follow our articles on how to filter emails on iPhone and about Android electronic mail spam filtering.

Filter Email in Outlook More Efficiently Using Clean Email

As we've already explained, email filters in Outlook tin can be created using the born email filter wizard or third-political party e-mail filter services.

The biggest advantage of tertiary-party email filter services, such as Clean E-mail, is their convenience. Instead of having to get through the email filter wizard each time you want to create a new filter, the app lets you set up a new rule in Outlook only by ticking a single checkbox when managing your letters.

Here's how easy information technology is to create rules using Make clean Electronic mail:

Become to: https://app.clean.email
Sign in with your mail accost.
Become to your Inbox and utilise whatever action yous want to a bulletin on which you would like to base your filter.

Choose to automatically apply the same action to all selected and hereafter similar emails.

Confirm.

Next time y'all receive a message that matches your newly created Outlook rule, the rule will be automatically applied to it.

In addition to a streamlined creation of Outlook rules, Clean Email offers several other attractive features that get in stand up out from the pack. For example, Smart Views help yous organize your mailbox by intelligently grouping related emails together, and Unsubscriber makes it easy to get rid of newsletters and promotional emails.

These and other features make clean E-mail a must-attempt solution for anyone who is interested in learning how to filter emails more than finer.

How to Filter Emails in Outlook - FAQs

How do I make emails go to a specific folder in Outlook?

To make emails get to a specific folder automatically as soon equally they go far in your inbox, you need to learn how to set up upwards filters in Outlook. In short, you tin can either employ the Outlook filter magician or a 3rd-party electronic mail organizer app like Clean Email.

How do I filter emails past category in Outlook?

Filtering emails by category in Outlook is easy:
1. Click the Filter Email button on the Abode tab.
2. Hover your mouse over the Categorized pick.
3. Select any bachelor category.

How do I filter all emails in Outlook by importance?

You can filter emails by importance past creating rules for all principal types of messages you receive. For instance, y'all tin can create 1 dominion for ad emails and a different ane for emails from piece of work colleagues, telling Outlook to automatically archive advertising emails and label piece of work-related emails equally top priority.

What are the 2 types of Outlook rules?

It recognizes two types of rules:
- Server-based rules: When you lot create a server-based dominion, the rule volition be applied directly by the email server.
- Client-just rules: On the other hand, client-only rules are applied locally on your reckoner.